Regarding Data protection we do not escape the legislation but have an exemption from registering with the Information Commissioner's Office (ICO) based mainly on keeping only basic membership details and just email addresses with the wider world. We can use the members mobile numbers and emails for messaging to do with EqualsIW. If we start recording that members affirm to various principles, or use our membership list in any other way then we would have to register at a cost of £40 per annmum.
If an encrypted Usb memory stick were used to keep members data that would be unacceptable to the ICO as Usb sticks are easily mislaid. We have to ensure data is not lost as well as it being secure.
Currently there is no definitive list of EqualsIW member that I am aware of. Just a policy of checking once a year after AGM the list of email addresses used for EqualsIW communication. Should a list of members be created we would need to keepit secure and safe. Our mailbox would be ideal for this as it provides long term secure storage that is accessable ony to those that would need it.
Regardless of registering with the ICO we need to have written policies and procedures which include an element of checking that things are done in accordance. We have some policies published on the website at https://www.equalsiw.org.uk/find-out-more/policies.
In addition we have an email policy that ensures we don't keep data for too long. Some important emails are kept permanently. The secretary or IT support (me) checks the mailbox normally monthly and decides whether each email should be kept 1, 3 or 12 months and then deletes out-of-time emails.
We also have an email procedure that was designed for shared use of the mailbox
We also have a procedure when personal data is put on the website. We have adapted it slightly in the light of experience and remain compliant with the legislation as far as we can tell.
1. Photos taken in the street and other public places fall outside the scope GDPA requiring written permission. 2. Photos taken at WOW and similar private places do need some kind of written confirmation. So long as no names are added to the images and Mark emails me to say that everyone involved has agreed to their image being on the website then individual written permission is not taken. 3. If a name is specified a written or emailed permission from thatb person is required and it would be kept in the repository for permanent keeping. We have only done that once.
Rex
This is to confirm the Committee Meeting will be on
Non Committee Members are also welcome to attend.
This is to confirm the Committee Meeting will be on
Non Committee Members are also welcome to attend.
Equals IW Friendship Group For Women return with their first public event since the Covid-19 lockdown.
They have a stand from 9am to 4pm 2nd October at the Saturday Market in St Thomas's Square, Newport, Isle of Wight.
The stand has information about the Friendship Group's activities and promotes the new partnership programme with MCEnhancement.
**Now cancelled due to weather**
The weather forecast of high winds has prevented the Equals IW Friendship Group For Women attending the Saturday Market in St Thomas's Square, Newport, Isle of Wight on 2nd October 2021.
The safety of the stand and personnel would have been in doubt.
We apologise for any inconvenience that this may cause.
The committee met on Thursday 19th August 2021. As well as items of internal matters the following items were discussed
A copy of the minutes is available on request to the secretary.
We are please to announce our first committee meeting since before the start of the Covid 19 lockdown.
The meeting will decide the direction of Equals IW including the Friendship Groups between September 2021 and February 2022. The outdoor location is to enable good social distancing in an environment that is safer than indoors in relation to Covid 19. Attendees will need to bring a fold up garden chair. If that is not possible contact Mark as he can provide a good number. Mark can also help if a lift is needed from Newport. The surrounding roads have good free parking all short distance from the park.
Further details are available.
Equals IW returned from lockdown on Sunday 4th July 2021 with a small group of friends coming together for the first time since last year. The group took part in a Sponsored Walk and Picnic raising money to help run activities for the two Friendship Groups of Equals IW.
Equals IW returns from lockdown with an outdoor activity for all to join in. Families, friends, children, young people, adults and dogs are all welcome.
Our sponsored Walk and Picnic will support future Equals IW activities and takes place on
The walk will be followed by a picnic so bring and share food for all to enjoy. Please bring your own garden chairs, paper plates, cups and cutlery.
Image: Andy Wordsworth under CC BY 2.0