Regarding Data protection we do not escape the legislation but have an exemption from registering with the Information Commissioner's Office (ICO) based mainly on keeping only basic membership details and just email addresses with the wider world. We can use the members mobile numbers and emails for messaging to do with EqualsIW. If we start recording that members affirm to various principles, or use our membership list in any other way then we would have to register at a cost of £40 per annmum.
If an encrypted Usb memory stick were used to keep members data that would be unacceptable to the ICO as Usb sticks are easily mislaid. We have to ensure data is not lost as well as it being secure.
Currently there is no definitive list of EqualsIW member that I am aware of. Just a policy of checking once a year after AGM the list of email addresses used for EqualsIW communication. Should a list of members be created we would need to keepit secure and safe. Our mailbox would be ideal for this as it provides long term secure storage that is accessable ony to those that would need it.
Regardless of registering with the ICO we need to have written policies and procedures which include an element of checking that things are done in accordance. We have some policies published on the website at https://www.equalsiw.org.uk/find-out-more/policies.
In addition we have an email policy that ensures we don't keep data for too long. Some important emails are kept permanently. The secretary or IT support (me) checks the mailbox normally monthly and decides whether each email should be kept 1, 3 or 12 months and then deletes out-of-time emails.
We also have an email procedure that was designed for shared use of the mailbox
We also have a procedure when personal data is put on the website. We have adapted it slightly in the light of experience and remain compliant with the legislation as far as we can tell.
1. Photos taken in the street and other public places fall outside the scope GDPA requiring written permission. 2. Photos taken at WOW and similar private places do need some kind of written confirmation. So long as no names are added to the images and Mark emails me to say that everyone involved has agreed to their image being on the website then individual written permission is not taken. 3. If a name is specified a written or emailed permission from thatb person is required and it would be kept in the repository for permanent keeping. We have only done that once.
Rex
This is to confirm the Committee Meeting will be on
- Tuesday 8th March 6.30pm to approx 8.30pm
- Riverside Centre Newport.
Non Committee Members are also welcome to attend.
This is to confirm the Committee Meeting will be on
- Tuesday 8th February 6.30pm to 8.30pm
- Riverside Centre Newport.
Non Committee Members are also welcome to attend.
The weather forecast of high winds has prevented the Equals IW Friendship Group For Women attending the Saturday Market in St Thomas's Square, Newport, Isle of Wight on 2nd October 2021.
The safety of the stand and personnel would have been in doubt.
We apologise for any inconvenience that this may cause.
EqualsIW has joined with other organisations in producing a three day personal development programme called Green Time.
- Day 1 focuses on key elements of personal development:
Communication skills
Team building
Personal strengths, skills, and abilities
Attitudes. - Day 2 comprises a circular walk of five miles and involves the making of wooden planters and a health fitness exercise.
- Day 3 concerns the growing one's own food, food miles, and food from different cultures around the world. The group will make and share a meal together.
We are please to announce our first committee meeting since before the start of the Covid 19 lockdown.
- Thursday 19th August 2021
- 6.30pm to 8.00pm
- Rylstone Gardens Shanklin
The meeting will decide the direction of Equals IW including the Friendship Groups between September 2021 and February 2022. The outdoor location is to enable good social distancing in an environment that is safer than indoors in relation to Covid 19. Attendees will need to bring a fold up garden chair. If that is not possible contact Mark as he can provide a good number. Mark can also help if a lift is needed from Newport. The surrounding roads have good free parking all short distance from the park.
Further details are available.
Equals IW returns from lockdown with an outdoor activity for all to join in. Families, friends, children, young people, adults and dogs are all welcome.
Our sponsored Walk and Picnic will support future Equals IW activities and takes place on
- Sunday 4th July 2021
- From 3pm to 8pm
- At Martins Wood and Newchurch Moors Nature Reserve.
The walk will be followed by a picnic so bring and share food for all to enjoy. Please bring your own garden chairs, paper plates, cups and cutlery.
Image: Andy Wordsworth under CC BY 2.0
The AGM will be held as follows
- 11.00 to 13.00 Saturday 14th March 2020
- Riverside Centre Newport IW
We are using the Little London Room.
All committee members are required to attend this meeting. If for some reason you cannot attend please inform the Mark by this coming Sunday 8th March. If you do not wish to remain on the committee please inform Mark by this coming Sunday.
If anyone has travelled back from abroad since the 1st March 2020 and plans to attend this meeting, please contact Mark to discuss attendance.
Do please share with all friends as anybody is welcome to attend and we need more team members on the committee to help move Equals IW forward into the next phase of many new developing projects.
The agenda and minutes of the 2019 AGM are available as pdf files (<100k each).
The next Equals IW committee meeting is to take place
- Tuesday 11th February, 18.30 to 20.30
- Hare Hounds Pub (Robin Hill)
Agenda on request to the Equals IW Secretary.
The Equals AGM will be held on Saturday 14th March 2020.
Planning for the 2020 Mardi Gras Carnival event held in Ryde has started. Equals IW has been looking at the options being considered for the carnival theme.
First Choice
A theme based on the Trinidad and Tobago Carnival has been selected as the Equals IW first choice as it fits well with our organisation. The team enjoys the dance and music associated with this theme. Equals IW is exploring an idea with a Steel Pan Band through group members' London connections.
We would develop multi-coloured costumes that symbolise Trinidad and Tobago. Glittery, colourful and decorated with feathers and sequins including the colours of the National Flag of Trinidad and Tobago.
As part of the costumes we would create shoulder head-wear backpacks. Each backpack would have an interchangeable face disk to enable future use with a different theme. The interchangeable discs could show the wildlife of rain-forests, oceans, Caribbean wildlife and birds.
Recruitment of Team Members will open in January 2020.